People Operations Coordinator

️ Other

The People Operations Coordinator provides assistance with and facilitates the People Operations processes at all business locations and is the first point of contact for employees. This role administers employee on-boarding / orientation tasks and presentation, provides administrative support to the HRBP team as needed, and is responsible for record-keeping, file maintenance, and People Ops drive.


  • Manages communications and is the main point of contact during the transition from candidate to employee
  • Manages the on-boarding and orientation for all new employees including conducting presentations, giving a property tour, scheduling meet n greets, and processing of paperwork
  • Administers health and welfare plans in partnership with our benefit administrator, ensuring accurate and timely enrollments, changes and termination
  • Process required documents through payroll to ensure accurate record keeping and proper deductions
  • Performs customer service function by being first point of contact for employee requests and questions
  • Completes forms I9, verifies I9 documentation, and maintains I9 files
  • Submits online investigation requests and manages new/current employee background checks
  • Assists with processing of terminations
  • Processes all employee changes within the HRIS and ensures communications with payroll
  • Assists with the preparation of the growth management process
  • Performs clerical functions such as making photocopies, mails, scans, and emails documents
  • Files documents into appropriate employee files, prepares and maintains employee files
  • Responds to reference checks and verifications of employment
  • Assists the HRBP team with projects and programmatic roll-outs
  • Manages organizational chart and employee directory
  • Manages the relationship with outsourced benefits admin team to ensure employee service standards are met and accurate information is being provided and audit of benefit statements is completed
  • Qualifications:

  • 1-2 years of experience in an HR support role
  • Committed to confidentiality: can be trusted with highly sensitive and confidential information, default conduct exemplifies integrity
  • Exercises a commitment to excellent customer service
  • Great attention to detail and ability to process data entry with minimal errors
  • Solid project management skills
  • Pluses: PHR or similar certification

    Our Benefits:

  • Fully covered Medical, Dental, and Vision for employee AND dependents
  • Matching 401k, 50% match up to 6% of employee contribution
  • 3 weeks PTO and 5 sick days
  • Accident Insurance
  • Basic Life/AD&D (Accidental Death and Dismemberment)
  • Voluntary Short and Long Term Disability
  • Flexible Spending Account
  • Catered lunch provided 5 days a week
  • All the equipment that you need to get your work done
  • Fridge is always stocked with energy drinks and other snacks
  • Casual work environment, read "no suit and tie required", but you are free to dress to the nines Weedmaps is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, protected veteran status, or any other basis protected by applicable law, and will not be discriminated against on the basis of disability. We are looking for the smartest and most passionate people who want to join our team and develop the services, systems, and marketplaces that will serve the marijuana industry in the decades to come. Our company uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit ( ).