Archived.

Office Manager

️ Administrative

We are looking for a qualified Office Manager, to join our growing team in Baltimore. As a jack-of-all trades, you will provide essential support for our office, as well as external guests and clients. You will strive to ensure that the office culture is fun and engaging. The right candidate is efficient, dedicated to building and improving processes, and continually strives to maintain momentum while tackling this new role. You should enjoy keeping busy and being challenged. You use sound judgement and have the ability to maintain confidentiality, as needed.

Here are some of your day to day responsibilities:

Act as gatekeeper and first point of contact for Baltimore Office

Welcome scheduled guests and visitors in person, respond to telephone and email inquiries, assuring that communications are received by appropriate personnel

Administer and manage inbound/outbound mail, courier services, and other correspondence

Ensure adequate inventory of office supplies, stationery, personnel business cards, office furniture, kitchen sundries, and special event supplies

Maintain a clean, organized, and functional office

Prepare conference rooms for guests (offer beverages, information regarding parking etc…)

Coordinate office seating arrangements for onboarding employees, temporary onsite contractors and visitors.

Allocate work stations, IT/Security/Network set-up, and the tracking of company assets.

Assist Human Resources team, with new hire orientation, scheduling, onboarding, and new hire office set- up

Perform administrative tasks (from the mundane to the strategic

Qualifications:

3+ years administrative support experience Bachelor’s degree required

Strong communication, reliable with relationship-building skills

Excellent interpersonal and verbal and written communication skills

Proactive and solution-oriented attitude with a strong business acumen

Ability to work under pressure and within time constraints – able to balance multiple priorities

Proficient in Gsuite, Word, Excel & PowerPoint, Google Docs and Adobe

Works accurately, resourcefully, and independently with close attention to detail

Proven ability to analyze, evaluate, and recommend administrative functions and services to promote success

Ability to receive and provide constructive feedback on work performance

Entrepreneurial spirit and a desire for constant improvement

Bonus Attributes:

Calendar Management - able to proactively and systematically manage complex schedules and activities across the Baltimore leadership team and internal/external clientele

Travel Planning – research and coordinate potential travel needs using NextTravel and other travel resources to plan and execute on-site and off-site meetings, dinners, and events for the Baltimore team

The job description is representative of typical duties and responsibilities for the position and is not all-inclusive. Other duties and responsibilities may be assigned in accordance with business needs. We are proud to be an equal opportunity employer. A background check will be conducted after a conditional offer of employment is extended.

24 Mar 2019

Salary:

DOE

Company:

Leafly

Type:

Full-Time

Licence:

No required

City:

Baltimore Maryland, United States