Office Manager

️ Administrative

We are looking for a qualified Office Manager, to join our growing team in Baltimore. As a jack-of-all trades, you will provide essential support for our office, as well as external guests and clients. You will strive to ensure that the office culture is fun and engaging. The right candidate is efficient, dedicated to building and improving processes, and continually strives to maintain momentum while tackling this new role. You should enjoy keeping busy and being challenged. You use sound judgement and have the ability to maintain confidentiality, as needed.

Here are some of your day to day responsibilities:

  • Act as gatekeeper and first point of contact for Baltimore Office
  • Welcome scheduled guests and visitors in person, respond to telephone and email inquiries, assuring that communications are received by appropriate personnel
  • Administer and manage inbound/outbound mail, courier services, and other correspondence
  • Ensure adequate inventory of office supplies, stationery, personnel business cards, office furniture, kitchen sundries, and special event supplies
  • Maintain a clean, organized, and functional office
  • Prepare conference rooms for guests (offer beverages, information regarding parking etc…)
  • Coordinate office seating arrangements for onboarding employees, temporary onsite contractors and visitors.
  • Allocate work stations, IT/Security/Network set-up, and the tracking of company assets.
  • Assist Human Resources team, with new hire orientation, scheduling, onboarding, and new hire office set- up
  • Perform administrative tasks (from the mundane to the strategic
  • Qualifications:

  • 3+ years administrative support experience Bachelor’s degree required
  • Strong communication, reliable with relationship-building skills
  • Excellent interpersonal and verbal and written communication skills
  • Proactive and solution-oriented attitude with a strong business acumen
  • Ability to work under pressure and within time constraints – able to balance multiple priorities
  • Proficient in Gsuite, Word, Excel & PowerPoint, Google Docs and Adobe
  • Works accurately, resourcefully, and independently with close attention to detail
  • Proven ability to analyze, evaluate, and recommend administrative functions and services to promote success
  • Ability to receive and provide constructive feedback on work performance
  • Entrepreneurial spirit and a desire for constant improvement
  • Bonus Attributes:

  • Calendar Management - able to proactively and systematically manage complex schedules and activities across the Baltimore leadership team and internal/external clientele
  • Travel Planning – research and coordinate potential travel needs using NextTravel and other travel resources to plan and execute on-site and off-site meetings, dinners, and events for the Baltimore team
  • The job description is representative of typical duties and responsibilities for the position and is not all-inclusive. Other duties and responsibilities may be assigned in accordance with business needs. We are proud to be an equal opportunity employer. A background check will be conducted after a conditional offer of employment is extended.