BAS Research

Office Administrative Assistant, Distribution

️ Administrative

The Office Administrator, BAS Distro position is responsible for organizing and maintaining the BAS Distro office and supporting the Distribution Team. The Office Administrator, BAS Distribution, reports to the General Manager.


  • Maintain computer and manual filing systems
  • Handle sensitive information in a confidential manner
  • Take accurate minutes of meetings
  • Coordinate office procedures
  • Reply to email, telephone or face to face enquiries
  • Answer telephone calls and pass them on
  • Maintain up-to-date employee holiday records
  • Coordinate repairs to office equipment
  • Photocopy and print out documents on behalf of other colleagues
  • Organize and schedule meetings and appointments
  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • Maintain office and breakroom supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Produce and distribute correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Prepare and monitor invoices for Distribution, assist
  • Develop and maintain a filing system
  • Answer and direct phone calls
  • Submit and reconcile expense reports
  • Greet and provide general support to visitors
  • Develop and update administrative systems to make them more efficient
  • Resolve administrative problems
  • Receive, sort and distribute the mail
  • Provide information by answering questions and requests
  • Organize travel arrangements for designated staff
  • Write letters and emails on behalf of other office staff
  • Book conference calls, rooms, taxis, couriers, hotels etc.
  • Generate reports, research and creates presentations
  • Manage appointments for designated staff members
  • Requirements:

  • Proven admin or assistant experience
  • Knowledge of office management systems and procedures
  • Proficient in MS Office and other business software
  • Requirements:

  • Proven admin or assistant experience
  • Knowledge of office management systems and procedures
  • Proficient in MS Office and other business software
  • Must be 21+ years of age
  • Physical Demands: The physical demands described here are representative of those that are needed to successfully perform the essential functions of this position. The company complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities.

    This position requires extended use of a computer. The employee must regularly lift and/or move up to 15 pounds and occasionally lift and/or move up to 30 pounds. This position requires filling, moving, and organization of boxes and other promotional materials. Employee may be required to occasionally stand for long periods of time.

    BAS Research, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

    This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.