Laboratory Administrator

️ Administrative

We are looking for dedicated individuals with a positive and friendly attitude to join our team. This position will require someone who is professional, comfortable working around Cannabis, and is a team player. This is your chance to build your career in the fastest-growing industry.

Job Purpose

Provide general office and laboratory administrative support and a wide range of services and information to the team, clients and external stakeholders. Organize and maintain office operations and procedures. Act as a communication intermediary between cross-functional departments and business locations. Handle daily operations with a focus on efficiency and time management, maintaining intra-office communication protocols, streamlining administrative procedures, inventory control, and task delegation.

Duties and Responsibilities

  • Answer phones/check voicemail
  • Sort and distribute incoming mail
  • Track and handle laboratory expenses and receipts in coordination with accounting department
  • Ensure orders are properly entered in to Confident Cannabis/LIMS and accounting system
  • Perform sample intake
  • Support Client Services Representative(s), as needed
  • Delegate, track and manage numerous parallel activities with minimal supervision
  • Implement and maintain filing systems for client profiles, employee files, production testing documents, purchase orders and invoices
  • Implement procedural and policy changes to improve operational efficiency
  • Coordinate schedules, appointments and event bookings
  • Generate a variety of reports to include department performance, expense, sales, operations
  • Conduct accounting responsibilities such as cash and payment intake, and expense processing, bank deposits
  • Prepare presentations as necessary and inform senior level management of changes in operation, data analysis, and other key reporting metrics
  • Coordinate and manage vendor relationships
  • Review and approve supply requisitions and receive shipments
  • Participate in Public Affairs related activities as required
  • Assume responsibility for facility operational duties as required (i.e. alarm systems, security cameras);
  • Monitor and maintain office and laboratory supplies, inventory
  • Perform other related duties as requested
  • Qualifications

  • 3 – 5 years experience as an office manager or administrator
  • Cannabis Industry experience a plus
  • In-depth understanding of accounting, data and administrative management practices and procedures
  • Knowledge of office software packages and accounting systems including Excel, QuickBooks and Intacct.
  • Strong computer and technology skills; resourceful with sound research skills
  • Strong communication and presentation skills
  • Advanced computer skills, proficient with MS Office Suite
  • Working Conditions and Physical Requirements

    Cannabis Testing Laboratory environment. Requires long periods of sitting.