Archived.

Executive Assistant

️ Administrative

PEOPLE’S Executive Assistant will provide personal and professional support to the COO in all functional areas. The main duties include scheduling meetings, making travel arrangements and organizing daily calendars. The assistant must be able to identify and address the needs of senior managers and perform administrative tasks to ensure our company’s workflow runs smoothly.

Responsibilities:

Coordinate with vendors to handle every aspect of complex travel logistics: private and commercial air, helicopter, chauffeurs, hotel arrangements, business luncheons, personal meals and entertainment

Manage personal travel schedule

During travel, maintain the same hours as the CEO, often getting up early to finalize details for business meetings, breakfasts and staying out late at press events or dinners with other executives and potential business partners

Coordinate with CEO’s spouse as well as home support staff, supporting multiple offices and homes, as well as maintaining personal vehicles

Attend federal, state and local meetings with Executives

Will be present in high-level and business-critical meetings with top-level executives to take meeting minutes and takeaways

Perform general clerical duties including but not limited to: typing reports, memos, letters and other documents

Coordinate and schedule on-site and off-site meetings with Executive Management and outside stakeholders

Answering phone calls and directing calls to appropriate parties or take messages

Record, type and distribute meeting minutes

Perform general office duties such as ordering supplies and maintaining records management database systems

File and retrieve corporate documents, records and reports

Open, sort and distribute incoming correspondence

Must be able to develop and maintain a filing system

Qualifications:

5-10 years administrative support experience

Associates Degree in Business, Project Management, or related field (preferred)

25% of travel

FBO - private airport experience (preferred)

Available on weekends

Proficiency in technology software, desktop electronics, MS Office

Possess strong interpersonal and communication skills

Strong people skills and able to wear many hats

Proficient at multi-tasking and attention to detail in a fast-paced environment

Positive team player who works well with others

10 Sep 2019

Salary:

$60,000 a year

Company:

Peoples OC

Type:

Full-Time

Licence:

No required

City:

Irvine California, United States